Trelipe Lakes Association
TRELIPE LAKES ASSOCIATION
June 24, 2017
This Amendment #3 to the by-laws of the Trelipe Lakes Association incorporates and/or supersedes the original by-laws approved and adopted May 25, 1991, Amendment #1 approved and adopted June 12, 1993 and the Amendment #2 approved and adopted June 25, 1994
1. BOARD OF DIRECTORS
The number of directors for the association shall be ten (10) including five (5) who shall serve as elected officers of the association.
Directors shall be elected from members in good standing within the association.
At the date of the first annual meeting, ten (10) directors shall be elected. Five (5) directors shall serve two years and five (5) directors shall serve one year. Thereafter, directors shall be elected by the membership at the time of the annual meeting to fill expired terms and shall serve for two years. .
In the event that the number of directors falls below 10 at any time the association shall continue to operate as usual provided there shall never be less than 5 directors. In the interim the Board shall endeavor to appoint additional directors to fill vacancies until such time as all appointed directors can be elected at the next annual meeting
i.The President shall appoint from the Board of Directors a committee of three (3), such appointments to be made at least thirty (30) days prior to the annual meeting. It shall be the duty of this committee to present, at the annual meeting, a slate of nominees to be voted upon by the membership.
ii.At the time of the annual meeting, nominations for directors may be made by motion from the floor.
e.Ex officio Members:
i.The immediate past president shall be permitted to serve on the Board as an ex officio member.
i.The president shall serve as chairman of the Board of Directors for a period of two (2) years.
ii.The vice president shall serve as vice chairman of the Board of Directors in the event of absence of the president and preside at the board meeting(s).
The quorum necessary to conduct the business of the Board shall be six (6) directors. Majority vote shall govern.
h.Meeting of the Board:
i.The Board shall conduct three (3) meetings each year at a time and place specified by the chairman. The Board shall also meet at the time of the annual meeting of the membership.
ii.Special meetings of the Board may be called by the president (chairman of the Board) upon giving fifteen (15) days’ notice by mail. This notice will specify the time and place of the meeting and its purpose.
iii.Twenty per cent (20%) of the membership may call a special meeting by giving fifteen (15) days’ notice to the chairman in the manner specified above.
Directors shall serve without compensation
Directors shall carry out such policies and procedures as to best effectuate the purposes of the association.
The Board may establish committees to undertake projects or programs in specialized areas of interest with at least one Board member serving on each committee.
Membership in association shall be open to all persons, associations, and organizations interested in promoting the purposes of the association. Such membership, however, shall be subject to the approval of the Board of Directors.
Evidence of Membership
Members shall initially pay twenty dollars ($20.00) which will cover membership dues up to the time of the annual meeting. Thereafter, membership dues shall be established by the general membership
Each paid membership present at general meetings shall have one vote and the majority vote shall govern.
3.MEETINGS OF GENERAL MEMBERSHIP
There shall be an annual meeting of the general membership at such time and place as the president shall designate upon giving fifteen (15) days’ notice to the membership with the approval of the Board.
Special meetings may be called by the president or by three (3) Board members by filing a request with the secretary at least thirty (30) days before the date of the meeting requested. Such requests must state the time, place, and purpose of the meeting. It shall be the duty of the secretary to mail notices of special meeting to the membership at least fifteen (15) days prior to the date of the meeting. Such notice shall contain the time, place, and purpose of the meeting. Only such matters as stated in the notice may be considered at the meeting.
Election of Directors:
Directors shall be elected at the annual meeting in the manner provided for in these by-laws.
i.All matters pertinent to the purposes of the association may be presented at the annual meeting for discussion and/or action.
ii.All matters pertinent to the association that require financial support above and beyond general membership fees shall be approved by the general membership.
The officers of the association shall be:
The officers shall be members of the Board and elected by a majority of the Board of directors
Duties of Officers:
The duties of the officers (President, vice President, Secretary, Treasurer, Membership Secretary) shall include:
i.The officers shall also serve as members of the Board of Directors during their tenure.
ii.The President shall vote only when a tie-breaking vote is necessary.
iii.Membership Secretary shall keep a complete record of the membership, membership payments, and all other duties incident to such office as may be prescribed by the Board of Directors.
iv.Treasurer shall supervise the safe keeping of all funds and property of the association and shall be responsible for the books and records of all financial transactions and perform such other duties as may be required by the Board of Directors; including the furnishing of an Annual Financial Statement to the to the annual membership meeting. All financial dispersements shall require two signatures (Treasurer and one other designated Board member who is not an officer)
v.The officers shall serve without compensation
AMENDMENT OF THE BY-LAWS
These by-laws may be altered, amended, or repealed by the membership at any regular or special meeting by a majority vote of the members present at such meeting.
The above by-laws were approved and adopted as amended by the general membership of the Trelipe Lakes Association at the annual meeting held June 24, 2017ype your paragraph here.